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MINUTES OF THE PATIENTS FORUM MEETING HELD ON WEDNESDAY 17TH JULY 2002 AT THE CONSUMERS’ ASSOCIATION,
2 MARYLEBONE ROAD, LONDON N.W.1
 

Present: Clara Mackay – Chair (Breast Cancer Care); Imelda Redmond (Carers UK); Liz Thomas (AVMA); Rehana Looker (NHS Information Authority); Judy Wilson (NeLH); Nikki Joule (Neurological Alliance); Jayne Thomas (Hospice & Palliative Care Council); Gerry Mahafey (Princess Royal Trust for Carers); Roger Steel (Consumers in NHS Research Support Unit); Nicky Vinton (National Cancer Alliance); Micky Willmott  (Age Concern England); Gerda Loosemore-Reppen (RNID)’; Jackie Glatter (Consumers’ Association); Karen Thomson (Diabetes UK); Jonathan ellis (Help the Aged); Hew Helps (Chiropractic Patients Association); Wendy Garlick (Consumers’ Association); Jane Belman (LVSC); Alison Soliman (Dementia Relief Trust); E.B. McGinnis (MENCAP); Judy Walker (Help for Health Trust); Andrew Chidgey (Alzheimer’s Society); Roger Battye (NAPP); Kristin McCarthy (Doctor Patient Partnership); Marianne Rigge (College of Health); Frances Blunden (Consumers’ Association); Guest: Diana Grassie (National Care Standards Commission); Diana Basterfield (Patients Forum) – in attendance 

Apologies: Francine Bates (Contact a Family); Geoff Braterman (Homeopathic Society); Eileen Neilsen (Royal Pharmaceutical Society); Alison Morris (Motor Neurone Disease Association); David Pickersgill (BMA); Sheila Dane (Stroke Association) Kate Cotton (Marie Curie Cancer Care); Elizabeth Manero (London Health Link); Mike Took (Rethink); Geraldine Amos (Home from Hospital Care);  Pam Turpin (RNIB);  Gemma Smith (Mind) 

Speaker: Harry Cayton, Director for Patient Experience and Public Involvement, Department of Health. See appendix.

Minutes of the last meeting 

The minutes of the meeting held on 23rd May were agreed. 

Matters arising 

There were no matters arising not on the agenda. 

Chair’s report 

Management Committee away day 

The Chair spoke to the summary she had prepared and circulated with the papers for the meeting.   She said that she had found it a very positive, constructive and productive day.  The Management Committee had tried as best as it could to use the feedback from Patient Forum members on the recent evaluation questionnaire to inform the thinking.  They also took into consideration the fact that the Section 64 funding would come to an end in April 2003 and at the same time the new Commission for Patient and Public Involvement in Health would go live. 

At the outset of the day the Committee spent some time thinking about what it was that the Patients  Forum did, what people had said that worked well and what did not work well.  There was a very good facilitator for the day.             

Quite a bit of time had been spent looking at whether the Patients Forum competed with other organisations or whether it duplicated the work of others,    At the end the group had come back to the simple but powerful decision that as network, as a forum, for people to exchange information and learn from each other, the Patients Forum was an extremely important network.  When this was looked at in further detail some of the things that came through that were really important were that it could be a very creative space for thinking about and discussing policy because the Patients Forum itself did not have a particular agenda.  Francine Bates had summed it up well by saying that the Patients Forum did not have an ego of its own, it facilitated and supported its membership rather than competed with them.   The Chair added that although the main purpose of the Patients Forum was to be there and support the member organisations and to flag up issues for one another as they arose, there was another role that the PF increasingly played, that of being a reference/sounding body for external agencies.   This could be a very valuable and powerful role. The Management Committee concluded that the Patients Forum remained unique in relation to all of the other networks and organisations out there.  Feedback from the review about the value of the Patients Forum to its members, although it had certainly not been overwhelming in terms of volume, had been very positive.    The core purpose remained as it had been for many years and what was now needed was to build on this core purpose rather than trying to invent and pursue other areas around research, and campaigning activities.  These activities were what members organisations did rather than the Forum. 

With this context and looking to the future, the Management Committee had felt that in the year to come there were a number of important challenges and strategic aims that needed to be looked at.  These included developing the Patient Forum’s role as a resource for information and support for networking and helping members to develop policy and keep abreast of policy issues.   There were also some of the more difficult issues to be considered that the Patients Forum did not do particularly well, and the Committee considered that a key challenge in the coming years was to tackle issues around diversity and representation within the Forum.  This was extremely important. 

If the Patients Forum had a future and there was a wish to continue to be a player, the reality was that it would be necessary to look for sources of funding beyond the current Section 64 grant and membership contributions.  To do this successfully would require looking at the governance arrangements to make sure that they were appropriate and strong so that any potential funders would feel confident that PF would be able to manage funding well and meet certain criteria. 

The Chair reported that in terms of the next steps and actions to be taken a number of these would require support from the full membership in order to go ahead.  This would include applying for charitable status (many of the funding agencies want to work with organisations that have charitable status). Additionally the title “Patients Forum” needed to be changed as this would lead to confusion as patients forums came on stream.  There was also the fact that the title did not accurately reflect what the Patients Forum did and the nature of its membership.   Along with this would be the re-wording of the core purpose statement to convey more accurately the exciting scope of the work being done.      

The Chair concluded that most significantly the Management Committee came round to the view that it did not see the Commission for Patient and Public Involvement as a threat but rather that it provided a real opportunity for the Patients Forum and there was a real need for it to recognise the value of the contribution the Patients Forum could make to its work.  This would be on two levels, first to continue to inform the way that the Commission was rolled out and additionally, as for any health agency, it needed access to a network like the Patients Forum to take soundings on its own policies and to ensure that what it was doing was informed in a wider sense by the network of health and consumer and patient groups.     The Chair said that a proposal would be put to the Commission for protective funding to support the Patients Forum network.  The Management Committee had felt quite strongly that the relationship could not and should not be an exclusive relationship where the Patients Forum was funded by the Commission; rather that the Commission would partly fund a reference group that they could visit and take soundings and send information down and take information up.  The Patients Forum would remain independent and continue with its core purpose of member organisations supporting one another. 

The final next step would be to develop a marketing plan to communicate these ideas to potential funders and also to potential members as well as the big players in health and social care who needed to be made aware of the network and to engage with members on policies.   

The Chair concluded that the August Management Committee meeting would begin to formalise the work from the away day.  She asked for feedback from the meeting on the proposals as outlined to inform that meeting. It was important that members felt comfortable for the Management Committee to go away and develop specific proposals that would then be brought back to the membership. The meeting agreed with this proposal. 

Information exchange 

Marianne Rigge (College of Health):  It was reported that the College of Health had recently won  two NHS University tenders, one to find out from patients and patients groups what they felt should be included in an induction programme for all NHS staff; the second to look at the components of a “learning culture;”  what was needed to enable learning to take place.   Another piece of work, being undertaken by Judy Wilson, but managed by the College of Health, was the virtual branch library on patient involvement within the National electronic Library for Health.  

Frances Blunden (Consumers’ Association);  It was reported that work had just been completed on ambulances and it had been found that the elastic using of “targets” was taking place. There was a need for a better focus.   CA was calling for a CHI investigation as there were real concerns about the huge disparity in performance between different parts of the country.   It was reported that the work CA had done on Scottish dentists had received good coverage and was having an impact.  CA had concerns about the sale of gene tests in the High Street.   One company that had been offering these tests had now withdrawn them.     It was also reported that there was currently a European directive to facilitate the free movement of health professionals between member countries. The health profession regulatory bodies were concerned about the implications of this directive for standards of patient safety etc.    CA was quite concerned about it also.  It was felt that it could undermine some of the good work achieved by revalidation.  

Roger Battye (NAPP); It was reported that a lot of time was being spent in trying to keep up to-date and one step ahead of the many changes within the NHS.    They were expanding their team of volunteers and had commissioned the College of Health to develop a training programme for them.  This was a new departure for an organisation composed of a small group of volunteers.  The training would include looking at patients forums and trying to build a patient base through the NAPP network to prepare people to take part in these forums.  

Andrew Chidgey (Alzheimer’s Society);  It was reported that the Society had just held its awareness week which had included publicising the results of research that had been conducted over the previous three years.  The research looked at the best methods of providing primary care services for people with dementia.  The first stage had shown that there was a real lack of training and understanding of people with dementia amongst primary care providers.  The second stage would look at recommendations and the types of services that could be provided.    Later this year the Society would be doing work on mental incapacity and the needs of people to have rights when it came to their treatment.   It was also reported that with regard to dementia drugs that could now be prescribed for treating the early and middle stages of dementia, their Helpline was now receiving much less response from people with dementia and their carers now that NICE guidance had said these drugs should be prescribed.    The problem now was that people had to wait to get assessed. Nevertheless, there had been some progress.  

Judy Walker (Help for Health Trust);  It was reported, as mentioned at previous meetings, that the Centre for Health Information Quality was engaged in a new programme of work for the current year. This would be looking at a stream of eight tasks; two stood out that would be useful for the future – one was to review training that they had undertaken as part of the work on the interactive TV pilots that were run by the Department and finished in February 2002.   The review would look at how the training had worked, the lessons that could be learnt and whether the Department would be rolling this training out more widely.   The second would build on work carried out by Northumbria University Business School where they were engaged in the north east region to develop a quality pack or PALS. This had come to the knowledge of the team in Quarry House in Leeds who were interested in this approach on a national basis.  This did not say anything about information quality for information to patients so the CHIQ had contributed some thoughts on this.   

Brian McGinnis (MENCAP); It was reported that in the public expenditure White Paper  there was a very useful chapter on involving the voluntary sector – this looked at money and citizenship.  This could be of interest to member organisations.  

Wendy Garlick (Consumers’ Association);   It was reported that work on the anti direct to consumer advertising campaign was continuing and they were collating responses to the patient information project.  Thanks were expressed to those member organisations that had responded.   It was also reported that CA was responding to various consultation reports and it was becoming more involved in paediatric prescribing.  

Jonathan Ellis (Help the Aged);  It was reported that HtA had recently been reporting the introduction of free personal care in Scotland and that there was disparity across the UK with at least three, if not four, different systems for long-term care.     Very closely related to this was the underlying issue of the underfunding of social care and HtA would continue to highlight this in relation to the care home sector, provision of services within care homes, the quality of care homes and particularly the quality of health care services for residents in care homes.     It was also reported that Jonathan had been involved in the London Patient Choice project; this was the first wave in the extension of patient choice across the NHS.  There would be a conference later in July looking at how they would be implementing choice for patients who had been waiting longer than six months for ophthalmic services within the Greater London area. This would be introduced in the autumn.  This was the first of the roll out of the Patient Choice programme – this would be extended to other services over the coming months and years.  The decision had been taken to start with ophthalmology as this seemed to be one of the most straightforward ones as it did not involve people going abroad.    It was also reported that HtA had just started publishing a new quarterly journal “Age Today” that was intended to be a policy briefing on a thematic issue affecting older people.  The first edition looked at age discrimination and covered the age discrimination campaign and all the policy issues and implications involved in this.  The next edition, out early in the autumn, would be on social care and the consequences and effects of underfunding and what needed to be done about it.    Anyone interested in receiving this publication should contact Jonathan. 

Karen Thomson (Diabetes UK);    It was reported that the main focus of campaigning had been to get money for the National Service Framework for diabetes and this rather felt like waiting for Godot. There seemed to be problems in terms of developing the implementation properly.  It was also reported that on stem cell research the Pro Life Alliance was going to be mounting a legal challenge later in the year on the issue of therapeutic cloning and the House of Lords decision.   Regarding NICE, they would be looking at models of patient education as a technology appraisal; this was very different from NICE’S usual approach of looking at drugs and medical devices.  It would be interesting to see how this developed.    It was reported that in terms of the issues that get recommended to NICE by the Department of Health, it was beginning to look at topics that the NHS could disinvest in so as to save money.  

Gerda Loosemore-Reppen (RNID);  It was reported that best practice standards for audiology services had just gone out to consultation and could be obtained from RNID.    RNID was also beginning to develop its position on mental health services for deaf people. The government had just issued a consultation document and this was available on the mental health section of the DH website. It was felt that this would generate quite a bit of controversy amongst the deaf community and amongst providers.  This was a document devoid of money so it was felt that another stage would be needed to produce an implementation stage with financial commitment.   It was also reported that RNID was very interested in the DH initiative on integrating community equipment services that seemed to focus primarily on nursing and OT type equipment but also covered sensory equipment.   RNID was attempting to assist the implementation team to get to grips on this. There were a number of local conferences on this issue and it had been found that local authorities and health authorities had not yet located the new money that had been put into this area.  There had been a recent Audit Commission report on equipment and this had seemed to suggest that there had not been a lot of improvement in the previous two years as regards quality and process of equipment services except for hearing aids – not really part of the equipment agenda anyway.  

Nicky Winton (National Cancer Alliance);    It was reported that the NICE document had now been published.   NCA had also participated with NICE on a methodology workshop at the University of Birmingham on how they would get patient impact assessments for health technology appraisals in the future.  A major project NCA was working on was reaching hard to reach patients with a view to providing cancer patient information that was both ethnically sensitive and in the right language (CLAMS – culturally and linguistically appropriate material);  for socially deprived and older people there was also a split focus group on patient information.  It was also reported that from the point of view of the National Patients Survey, the Cancer Patients Survey had came out that week.  It was felt that if this was going to be the model for dissemination this was good news as it was Trust based, network based and national based so a lot of information was provided. 

Gerry Mahaffey (Princess Royal Trust);  It was reported that the London Modernisation Board, after some considerable work by carers organisations in London and carers themselves, had agreed to second someone from a now defunct health authority to come up with a strategy for carers in London.  PRT was pleased with this health and social care focus.   It was also reported that there had been a change in the statistics;  around five years one million carers disappeared from the figures.  Another million carers had recently been “found” so that the figure was now 6.8 million carers in the new General Household Survey.    It was hoped that there would be more accurate information in 2003 from the census. 

Nicky Joule (Neurological Alliance); It was reported that the main focus of NA’s work remained the NSF for long term conditions.  This had recently been re-announced with the scope clearly defined.  It was quite clear that this was now largely going to be about neurological conditions and NA was very pleased about this.   Progress continued to be very slow though.  Publication had been due in 2004 but work had not yet started.    The next stage would be to set up the external expert reference group (the ELG) and in response to a question in the House of Commons it had been announced that this would be established “in the autumn.”  This was very vague.     It was also reported that in relation to the NSF work – although everyone at NA would be working on this -  the NA now had a post funded by the DH – an NSF Project Officer –  this would probably be a four day a week post to be advertised in early September – based in the Brain and Spine Foundation in South London.    It was also reported that the standards of care work was developing and NA had launched revised standards of care in May and there had been a number of events around this.    NA’s AGM would be held in October and they had just heard that the Minister, Jacqui Smith, would address this. 

Judy Wilson, (NelH); It was reported that, after a pause, they were now developing an electronic library on user involvement and in September an update would be sent electronically to the membership.  It was thought that by the autumn a pilot website would be up.  

Judy Wilson (Quality Task Force); Judy reported that she had become a member of a working group on communication skills and there would now be a requirement for NHS staff to train in communication skills.   This was being gone into in a lot of detail and was very positive.

Liz Thomas (AVMA); It was reported that they had just celebrated their 20th anniversary at their annual conference.   AVMA was waiting for the White Paper on clinical negligence.  This was due out in the next couple of months.   AVMA had received funding for a mediation project to look how mediation could be used in trying to resolve clinical disputes.   It was also reported that one of the Trustees was about to begin a module for medical students on medical accidents - this was important because most medical students knew very little about this issue or how to respond when they came out of medical school.   AVMA was also looking at how small clinical negligence claims (under £15,000) could be resolved where there was no money available through public funding.  

Imelda Redmond (Carers UK); It was reported that they had been spending a lot of time trying to convince the NHS they it needed to take on board the whole issue around carers.  They had been talking to the NSF Programme Directors.    The NHS did not understand the impact that the design of their services had on families and Carers UK were spending a lot of time getting this message over, with some success.   Carers UK was also looking at the extra money that was going through Social Services that would be allocated directly to local authorities to spend on hospital discharge procedures.  They were interested in how this would roll out and also in the growing intermediate care.  If this were not managed properly then it would not have any lasting impact for carers.  It was also reported that a very interesting piece of research on carers and mental health had recently be published.   Finally, Carers Alliance was convened at Carers UK and this was being revamped.   It was similar to the Patients Forum but without the resources. The focus of the meetings was carer policy.  If any members were be interested in attending they should contact Imelda.  

Date of next meetings  

AGM 5th September, 2002

13th November, 2002

Appendix  

Harry Cayton, Director for Patient Experience and Public Involvement, Department of Health 

Harry Cayton began by saying that he was very keen to: 

  • keep in touch with as wide a range of patients’ organisations as possible
  • be a conduit into the Department of Health for the concerns and issues of Patients Forum members
  • inform the meeting about what the Department was trying to do on these issues  

He gave an outline of his two days’ a week on a year’s secondment post within the Department stating that ‘patient experience’ and ‘public involvement’ might arguably be opposite sides of the same coin but within the Department improving the patient experience was one specific stream of work and public involvement in the Health Service through a range of new structures and new mechanisms was a different but linked, stream of work.    

Improving the patient experience 

It was reported that this had one very simple aim and this was why should going into hospital, going to see the GP, having care in the community, be an unpleasant experience?  Being ill was sometimes unpleasant, having treatment was sometimes unpleasant but there was absolutely no reason why interacting with the Health Service should be unpleasant.  In fact, it should be a pleasant experience in the best sense. There was a real consciousness that for many people the whole business of getting to hospital, getting to the GP, getting an appointment, how people dealt with them, how people talked to them, the environment they were waiting in, the environment they were treated in was not particularly good.   There was a programme of work called ‘improving the patient experience’ that was part of the Department of Health’s delivery targets with Downing Street.   

Improving the patient experience fell within the Nursing Directorate and also fell within the remit of the junior Minister, David Lammey This was not to say that the people involved, the Nursing Directorate, David Lammey, and before him, Hazel Blears did not take it extremely seriously, they did. There were champions in the Department, both in the Chief Nursing Officer herself, Sarah Mullaly, and the Ministers.  Before taking the job Harry had spoken to Ministers and made it clear that if he went in to the Department he would have the backing both of the ministerial team and of senior people in the Department.    In his brief time at the Department, two months of two days a week – representing about two weeks’ work so far – he had had no suggestion that people were anything other than right behind what the issue was about.   

Harry spoke about what could or should be done to improve the patient experience.  He said there were five key areas that had been looked at through research and focus groups and in addition he would welcome Patients Forum members comments on these areas:  

1. Access and waiting 

Access included public transport and car parking and not just getting an appointment. 

He felt that focusing on length of waiting was not the only way to deal with this issue.   An important part of the patient experience was how they waited.   It was important to have good information when waiting, knowing the reason for waiting, have updates on how long the wait would be and also, to use the waiting time to improve people’s health.  A thoracic surgeon had recently described to him a programme in Birmingham where, for people waiting for lung surgery for bronchial and lung cancer etc, the waiting time was used to improve their health so that they would be fitter for their operation, more likely to benefit from the operation and more likely to recover from their operation. This was a key part of their programme.   Generally waiting was thought of as ‘dead time’ and he thought that in some circumstances it was possible to think of waiting as something that could be used. 

Another aspect of waiting was that the waiting area should be clean, safe and comfortable. Safe was particularly important.    In some of the older hospitals, Victorian, or built in the 1950s, it would be difficult to make them comfortable but they could be made clean and safe.  

3. A safe, clean comfortable environment 

A further aspect of waiting was the design of waiting areas.  When architects designed hospitals they talked to doctors, nurses and administrators about what they needed for their working environment.  They did not talk to patients about what they needed for their waiting environment, for their living environment and for their service environment.    He stated that NHS Estates was working very hard and had some strong patient group links on the design environment and on single sex accommodation, privacy and dignity.   He had recently attended a meeting on single sex accommodation and privacy.     What had come out most strongly from patients was that it was other patients who bothered them not noise from staff.  This had also been shown in the Patients’ Survey.         One person, talking about privacy around beds, had commented that he could not understand why curtains around beds were always thin. What were needed were thick curtains that would cut out the light and more of the sound.    Harry felt this was a very reasonable point. 

4. Information 

Harry reported that access to information always came out as patients’ key priority in questionnaires and surveys.    He included in ‘information’ dialogue and exchange of information and the flow of information both ways. 

5. Good relationships 

Harry contrasted the reception areas of hotels and hospitals/GP surgeries.   In a good hotel, he said, the reception staff always stood behind the desk so that the contact between staff and customer was at eye level.  In an NHS building reception the first thing to do was to get past security.  The second thing was to look at the top of the member of staff’s head as they sat behind a high barrier and did not look up.   He considered that reception in NHS buildings was to do with keeping people out and the message sometimes given was that people from the outside were dangerous and they needed to be controlled and regulated.  

Harry reported that there were a lot of issues around relationships – how people 
talked to people, how people were dealt with; how people were communicated with and how good relationships were built.  Harry added that he did not want to exaggerate the problem; the cancer patients survey had come out with very high scores for being treated with dignity, courtesy and respect by staff.  The average scores had been in the 80s and 90s with highs of 98% and lows of 60%. This showed that there was room for improvement in some trusts.   The fact that some hospitals were able to deliver very high levels of service gave hope that there were ways of getting others up to that standard. 

4.      Co-ordination of care – the patient path through the system 

It was important to smoothly co-ordinate the experience of people being cared for through the system, from seeing the GP, to being transferred to a specialist – if that was what was happening – to getting an appointment, having surgery or other treatment and then having discharge systems so that people knew what has happening to them, felt comfortable about what was happening to them and, to some extent, were in control of what was happening to them.  

The public involvement agenda 

From Harry’s perspective this included PALs, Patient Forums and, in particular, the Commission for Patient and Public Involvement in Health.  This last was being set up as fast as possible and the interviews for the Chair would be held on July 19th.     Very soon afterwards would come the appointment of the Chief Executive and the commissioners and the core staff.    The intention was that the Commission should be functional by April 2003.   The Commission would be based in Birmingham. He felt that this location was intended to give the message that the Commission was rooted in communities rather than a glamorous, London great-and-good body. 

Harry reported that there was a second part of the public involvement agenda and this was related to information.  All trusts and acute trusts would produce a ‘patient’s prospectus’ - although he hoped it would be possible to get rid of the academic sounding word ‘prospectus’.  This would be a simple leaflet that would be door dropped to every home and it would contain basic information about the local health services in that area.   It would list what was being spent on community services perhaps with a pie chart, give the results of the Patients’ Survey for that trust, the priorities that the trust had decided on for improvements and development, information on how to get involved, through the Patients’ Forum and other meetings and would list the names and addresses of local health service contacts.    Trusts would also produce an annual report. 

Harry reported that he had defined his three priorities:  first “Tell me the truth.”  This had to do with information, communication and dialogue.   He felt this should operate on a personal level between the patient and the people providing them with health care. This had to do with mutual respect and truthfulness and included questions like “how good a surgeon are you?” to “how well is the health service doing?”    As a member of the public he would like the truth.     “Tell me the truth” was a higher standard than it might first appear.    

The second priority was “Trust me, I am a patient.”  This had to do with the expert patient programme, about identifying how patients could take control of the care agenda in a way that many, particularly those with long-term care conditions, wanted them to do.    He said that some doctors thought an expert patient was someone who could do what the doctor wanted;  this was not his idea of what an expert patient was.  There was still a lot to fight for in the culture around this. 

The third priority, around the public involvement structures, was “Nothing about us without us.”  The NHS was our health service, we owned it, it was there to deliver services to us, not to anybody else and decisions should involve and include us. 

Harry described the NHS Strategic Board that met quarterly and was composed of the top people in the Department plus the new directors of the Strategic Health Authorities and the Tzars - about sixty people in all.  A bid had been made from the Patient and Public Involvement Programme to the Chief Executive that there should be a two hour slot for patient and public involvement on the agenda for the board meeting in September and he added that patients would attend. .     Secondly, he was organising a meeting early in the autumn, and letters would be sent out to everyone, for people involved in user groups in the health service.   He was very keen that the power and professionalism of user groups was not lost in Patients’ Forums and that trusts would not be able to say that they did not need user groups any more.  He felt that mental health user groups and many others were really important and that a way had to be found to ensure that they had a proper place in the new system.  

Harry concluded by saying that he really wanted to hear from people and would be very happy to come back to the Patients Forum again in the future particularly if there were a serious issue that member organisations felt was not being taken notice of.     

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  Last updated 21/11/2002   © The Patients Forum 2002